10 reasons to choose a professional email Supplier

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The amount of freemail providers on the sector is massive. However, freemail providers lag supporting professional e-mail
solutions in certain respects. Neither internal communication and the creation of newsletters for clients nor the integration and
synchronization with assorted essential groupware applications are possible without professional email solutions. If you would
like to stick out from the contest in the long term, there’s not any avoiding the use of a professional e-mail provider. We have
outlined ten significant reasons that talk for this type of professional email solution.What reasons speak for a professional
email provider,Which functions professional e-mail providers offer andWhy freemail suppliers can’t keep up with specialist
solutions. Everything from one sourceProfessional email answers are tailored to the needs of businesses of all sizes. They
consequently guarantee the smooth use of different functions that individual freeware providers couldn’t offer in this form. At
best, it is possible to put together a sort of patchwork solution from various free providers so as to be able to use their
advantages in conjunction. In terms of usability, however, this type of process can rarely come close to a solution”from one
source”.

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As an instance, synchronization with groupware software at professional email providers works without issues and every
second, and in spite of multiple users in the cloud. Professional email answers are tailored to the needs of companies of all
sizes.2. Extensive application linksProfessional email providers, above all the widespread Microsoft Exchange, offer numerous
interfaces to common applications. Within this context, by way of example, the smooth integration of address book and calendar in
to e-mail management speaks to get a professional alternative. If contacts can be managed and synchronized simultaneously in the
e-mail interface as well as in the address book and calendar, this purpose alone has many benefits which shouldn’t be
underestimated. The following points must be mentioned:Time savings: If all the essential customer data including contact, address
and orders can be considered at a glance, a lot of time can be saved. In addition, it’s easier for sales personnel to personalize
client mails.Avoidance of Evidence: If applications for your address book, calendar and email program are used individually
without the possibility of synchronization, this raises the probability of serious misunderstandings – be it due to overlapping
appointments, contradicting dates, incorrect bookings or just errors the move of the data.In addition, specialist e-mail providers
can quickly connect other applications to the email program. The possibility of combined notes or chat programs in addition to the
use of cloud storage are just a couple of examples.3. Joint, location-independent work with minimal effort – that the cloud makes
it possible Professional e-mail solutions know about the benefits of the cloud and also have since incorporated the corresponding
functions for working collectively. This makes it possible to work together on projects and, within this context, to access the
same e-mail record with notes and comments, address book and calendar. Any changes that may have been made can also be looked at
by all authorized employees – anywhere, be it in the workplace, at the home office or on a hot summer day using the tablet
straight from the city lake. The highlight: Professional email providers also have perfected the safety of corresponding cloud
solutions. The bias that the cloud is inherently insecure, has long been a matter of the past. Only with freemail providers with a
low budget do you have to pay additional attention to the data security of their corresponding cloud versions.4. Hybrid solutions
minimize your effortPeople who rely on a professional email provider today no longer have to resort to on-premise services that
require time-consuming and expensive applications programs to run on their own hardware. Cloud-based hybrid options such as Hosted
Exchange and Exchange Online put the cheap email hosting of their email infrastructure in the hands of specialist providers who provide
protected, information protection-compliant and best possible direction. Exchange Online, for instance, only uses data centers
within the EU for data storage. This means that the email solution is 100% GDPR-compliant.In the long run, this enables SMEs to
save money with a transparent conscience. Corresponding on-demand options are more and more popular with larger companies.5.
Optimal security – leading virus protectionOne of the most compelling reasons for professional email providers is undoubtedly to
be found in safety management. Professional e-mail solutions are characterized with a well-developed virus defense that is
constantly updated. Such optimal protection against viruses, Trojans and the like is completely essential to prevent damage to
businesses and to prevent the theft of sensitive company and customer data. If it comes to security, you should not save, since
this always amounts to saving in the incorrect end. If there really be a successful hacker attack, possibly even combined with
information theft, the damage to the picture is huge. It is tough to regain lost trust. To guarantee the greatest possible
protection, A constant update of the anti-virus programs used is essential. As a rule, the protection of specialist email
providers is updated fully automatically so you don’t have to be concerned about anything.6. Powerful spam filters – To not be
underestimatedThough many SMEs concentrate on exceptional virus protection, first-class spam filters, like the ones used by most
professional e-mail suppliers, shouldn’t be underestimated. A lot that the workers would be mercilessly overwhelmed with. A
well-calibrated spam filter is able to identify most spam mails as such beforehand and transfer them automatically to the spam
folder. This is also extremely important because every opened spam email represents a potential danger, after all it could be a
phishing effort. But, malware is also very often attempted to be retrieved via email. As a rule, professional e-mail solutions
permit the spam filter to be personalized. the best email hosting for small business uk with specific features which have been identified as spam in the past can manually
defined as spam and from then on end up automatically in the spam folder. Developing a so-called”blacklist” with suspicious
senders is generally also possible without any issues. This way, the applicable email addresses are blocked ahead of time.7. Data
protection and transparencyIf you consider the most important reasons for an expert email solution, you won’t be able to avoid the
topic of data protection. If company or client information falls into the wrong hands, the harm can be enormous. The reduction of
picture and trust when dealing with customer data also laxly can hardly be measured. In comparison to most freeware suppliers,
providers of professional e-mail solutions pay particular attention to information protection. That is not least because of the
simple fact they don’t need to satisfy the wants and demands of private customers, but of companies. One hundred percent
compliance is standard for corresponding professional email solutions. A transparent communication of the data protection
guidelines and implemented measures is also crucial. Firms, those using professional e-mail solutions can always refer to the
supplier’s disclosed guidelines and steps for data protection problems. In this way, trust can be created on the customer side.
Additionally, many professional email providers also consider the inherent infrastructure. For instance, if data is routed through
servers outside the EU, it may no more be stated with certainty who can and can gain access to the pertinent data. Corresponding
concerns concerning the server infrastructure have not been considered by several freeware providers who occasionally utilize
servers abroad for reasons of cost. In this way, trust can be created on the client side. Additionally, many professional email
providers also consider the inherent infrastructure. For example, if data is routed via servers outside the EU, it may no more be
stated with certainty who can and may gain access to the pertinent data. Corresponding considerations concerning the server
infrastructure have yet to be considered by many freeware providers who occasionally utilize servers abroad for reasons of price.
In this way, trust can be created on the customer side. Additionally, many professional email providers also think about the
underlying infrastructure. By way of instance, if information is routed through servers outside the EU, it can no more be stated
with certainty that can and may gain access to the relevant data. Corresponding considerations concerning the server
infrastructure have not been considered by many freeware providers who sometimes use servers abroad for reasons of cost.Man works
with an expert e-mail solution from anyplace on the notebook.An expert email hosting solution provides many advantages.8. Automatic data
backupPower outages, fires, and water damage: there are several unexpected events that can cause significant damage to corporate
hardware. The worst-case scenario: important data was lost because of a corresponding event. Their recovery proves to be hopeless.
The result: You will find enormous losses. Cloud-based on-demand solutions decrease the risk of such a terror scenario
considerably, since this scenario important data is no longer stored on the company’s own servers, but instead externally with the
relevant email suppliers. In order to keep the danger of data loss as low as possible, an automatic data backup is also essential.
If a complete data backup is made at regular, short successive time intervals, a maximum of a fraction of the information can be
lost.Since freeware solutions are often tailored to private customers, there is a decisive disadvantage for businesses which use
them: the corresponding programs simply do not seem very professional. This starts with the email address, which may simply be
personalized to a limited extent, and goes to annoying ads within email communication – and of course the frequently low array of
purposes. Administrative options, for example representation regulations, contribute considerably to the professionalism of a
business appearance. It’s all too clear that firms with freemail solutions find it hard to differentiate themselves from the
competition.10. Support includedFinally, but not significant, professional e-mail providers also offer outstanding support that’s
available to assist and advise. Any problems can be reacted to around the clock in order that no precious time is lost. Companies
that have only limited access to professional assistance tend to be unable to exploit the complete potential of their email
option.